"There has to be a better way to do this..."


Overheard in the office ....

“There has to be a better way to do this”

Thought the frustrated employee who holds their head in their hands after manually transcribing five hundred job records into an excel file so that they can be sent of to finance for invoices to be sent out.

“Where’s the job profit and loss report for last month, I need it for tomorrow’s board meeting”

Asks the new commercial director? The employee sinks in their chair, knowing the answer is not going to be pleasing.

“Well the file has only just been sent over to finance, it’ll take them two to three days to process it and get the invoices out to the clients, we are not likely to get the management information we need back for at least a week. Then I’ll be able to produce the job profit and loss report in excel and you’ll have it in about two weeks”

The new commercial director sighs, “so it’s going to take me a further two weeks to see if any of the jobs we did last month were profitable? Why can’t we just press a button and get all this information”

“Well lets see, the guys on the road fill all their job sheets in on paper and put them in Fred’s tray when they come in the office, some of them only come in once a month. Fred empties it once a week and gives to it Juile who marks off on the calendar that the jobs been done. Juile keeps the job sheet until the job report is completed and a copy sent to the client. The job sheets are then passed to me to check against the quote and add them into the master jobs spreadsheet and then send the finished ones to Ben in finance to raise the invoice to the client. The whole process takes weeks to move through the business and even then out of the 543 jobs we did last month, I’ve only got 489 job sheets!” said the employee.

"So from actually doing the job, how long on average does it take us to send an invoice"

"On average about 6 weeks, Then we give our customers 60 days credit when they get the invoice"

"Okay so what your saying is it takes on average 102 days from starting a job to getting paid and we're losing records for 10% of the jobs - has nobody ever addressed this?"

"Well sort of, we've got a proposal from a highly recommended software house who did some work for the business Charlie's girlfriend works for. They designed and developed a software application which runs their whole business, jobs are completed by the guys using an app on a tablet in realtime and invoices can be sent the same day, management information is avaliable immediatley and they mapped the whole thing to what the business needed. She said its revolutionised the business"

"Forgot the report, get me a copy of that proposal"

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Sound familiar? Thousands of businesses face similar experiences on a daily basis.

Increasing productivity, efficiencies, visibility and profitability can all be achieved by developing and implementing the correct software which meets the business needs. The return on investment in many cases can be near immediate.

Having similar problems? Talk to me about your business.

steven@iostudios.co.uk / 01527 919 980

Examples of our work

We have helped many companies turn ideas into business changing changing software solutions.

Job Management and Workflow Software

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Sales Pipeline Management - SalesRadar.io

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Creation of sales pipeline management SaaS product that enables SME's to effectivly track and monitor sales leads as well as find new business.

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Cloud Pricing

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Cloud Pricing is an easy to use and effective quotes system for accountants developed on the principles of bestselling author Mark Wickersham’s philosophy of Value Based Pricing.

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Recruitment Management & Assessment Software

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From a labour intensive paper based recruitment process to a cloud based system which was easily accessible to potential candidates.

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Lifestyle Triage, Referral and Health Trainer Software

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IO Studios delivered business changing software to deliver an an innovative and disruptive model

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Fines Management Software

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We conducted a thorough business analysis across all their clients to develop an innovative solution which drives operational efficiency and considerably enhances the customer experience.

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Vehicle Financing System

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The system we created is fully integrated with CAP vehicle data so all new makes, models and prices are automatically populated on a weekly basis. Our system calculates vehicle rates for use on their own website as well as automatically populating a third party site every day via FTP.

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Driver Licence Checking

  • New Product Development
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The system is a directly licenced DVLA authorised license checking service which enables the solution to quickly perform driver checks against current DVLA data and automatically recheck them based on their risk criteria.

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Health & Safety Software

  • Microsoft C#, VB.Net, SQL Server
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Creation of health and safety bespoke software and mobile apps

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Management Reporting Tool

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Data is exchanged from the legacy system into our web based reporting tool. Data can be manipulated across multiple business units, groups and cost-codes allowing for a comprehensive granular drill down of data.

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Bespoke Sales Order System

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A tool to revolutionise the sales process, increase productivity and enhance the opportunity for upsales in the field.

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Fortress Interlocks Website

  • Content Management System
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A fully bespoke website and content management system was developed to accommodate the complex requirements and multi-language versions of the website.

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Get in touch

We have helped many companies turn ideas into business changing changing software solutions.