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LEISURE & FITNESS SOFTWARE

Bespoke Fitness & Leisure Centre Software

Managing a fitness or leisure centre shouldn’t feel like managing chaos. At ioSTUDIOS, we build bespoke apps for fitness & leisure designed specifically for your business needs. From streamlining class bookings to handling membership management, member communications, and keeping client interaction smooth, our tailored systems give you full control – without the clutter.

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Why off-the-shelf Fitness Software falls short

When you’re running a busy leisure centre, generic software just doesn’t cut it. 

Off-the-shelf leisure centre management software is often built to suit everyone, which usually means they suit no one.

No Flexibility

For mixed facilities or evolving services

Generic systems can’t adapt to your unique mix of facilities or scale as your services evolve, forcing you to change how you work.

Integration challenges

With booking platforms, CRMs, or payment gateways

Poor connections between your existing tools create data silos and duplicate work for your team.

Poor Reporting

And usage tracking

Limited insights make it difficult to track member engagement, spot trends, or measure facility performance.

Misaligned Features

That don’t reflect your internal workflows

You’re paying for features you don’t use, while missing functionality that’s critical to your operations.

Limited Member Experience

Across mobile, web, and in-person touchpoints

Generic platforms often provide clunky or inconsistent member experiences, making it hard to deliver branded digital journeys or mobile-first features your members expect.

Operational Inefficiencies

When scaling or managing multiple sites

Off-the-shelf systems can’t automate workflows like equipment maintenance, shift scheduling, or usage-based class limits—leading to time-consuming manual work and inconsistent service quality.

Off-the-shelf software

  • Covers basic membership management, bookings, payments, class scheduling, and attendance tracking out of the box
  • Quick to deploy—ideal for small gyms or studios needing to get started with minimal configuration
  • Includes regular updates for general fitness features and payment security standards
  • Entry-level pricing, often available as SaaS (Software as a Service) with predictable monthly fees
  • Lacks flexibility for complex operations like multi-location access, tiered memberships, family/group plans, or seasonal pricing
  • Struggles to integrate with specialised equipment systems, health apps, wearables, or biometric access control
  • Limited customisation—hard to adapt as your centre expands services (e.g., wellness packages, PT tracking, digital fitness programs)
  • No control over data or system logic—provider controls updates, integrations, and how your customer data is handled

Bespoke software

  • Custom-built to reflect your centre’s unique offerings—whether that’s managing personal training sessions, multi-site access, spa & wellness add-ons, or loyalty programs
  • Seamless integration with your branded mobile app, fitness tracking devices, smart lockers, or biometric entry systems
  • Enables tailored automation like waitlist management, personalised workout plans, trainer scheduling, or automated member retention workflows
  • Gives you a competitive edge by offering a member experience that’s frictionless, modern, and fully aligned to your brand
  • Full ownership of code and IP—retain control of all customer data, workflows, and digital experiences
  • Ongoing support and updates via SLA with fitness tech specialists who understand your operational model
  • Higher upfront investment and a longer initial development timeline—but the result is a digital ecosystem built specifically for your centre’s long-term growth

Sound familiar? You’re not alone. Many financial institutions come to us after trying multiple systems that never quite aligned with their specific requirements.

Ready to get started?

At ioSTUDIOS, we believe in creating business changing custom made software that meets your businesses requirements.

Whether you’re a small business looking to streamline it’s processes or a large enterprise seeking a system-led competitive edge, our development team is on hand to create a solution that will enhance and evolve your company.

Let’s talk.

We’re here to help and are hapy to answer any queries you may have.

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Software built around your Leisure Centre

Every leisure centre is different – so why settle for the same software?
We design and build bespoke software solutions that match how you already operate, with features shaped by your needs.

Membership management

Complete membership management and subscriptions with automated renewals and member tracking.

Class & facility bookings

Live availability, waiting list support, and seamless booking management for all your facilities.

Automated reminders

Automated alerts for classes, renewals, and events to keep members engaged and informed.

Document management

Centralise waivers, forms, and policies with digital signatures and compliance tracking.

Staff & member portals

Dedicated portals for staff management and member self-service with secure access controls.

Business performance tracking

Detailed reports, KPIs, and business performance analytics to drive informed decisions.

Payment processing

Embedded payments, direct debit collections, and integration with Stripe for seamless transactions.

Booking platforms

Connect with Mindbody and other booking platforms to synchronise schedules and availability.

Communication tools

Integrate with email, messaging, and notification systems for automated alerts, approvals, and financial communications.

Access control

Full hardware management and access control support for secure facility entry.

CRM systems

Integrate with your existing CRM to maintain a single source of truth for all member relationships.

Accounting software

Seamless integration with Xero and other accounting platforms for accurate financial tracking.

Staff Management App

  • Manage schedules and classes on the go with full system access
  • Check member details and facility usage in real-time
  • Receive instant notifications for bookings and cancellations
  • Access member information and class lists offline
  • Manage equipment and facility maintenance requests

Member App

  • Book classes and facilities with live availability
  • Make payments and manage membership subscriptions
  • Access workout plans and track fitness progress
  • Receive personalised messages and class reminders
  • Use self-service kiosks for quick check-ins

Branded App Experience

All our mobile solutions are developed as branded apps for both iOS and Android platforms, with responsive web applications that work on any device. We can advise on the best approach for your specific needs during our discovery process.

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“Every feature is designed around your exact workflow — no bloat, no unnecessary tabs, just pure efficiency.”

From Concept to Code – Our Proven Process

We don’t just build software. We partner with financial institutions to shape the right solution from day one. Our agile process means you get a system that works exactly how you need it to.

Discovery & Definition

We listen to your business requirements and objectives to decipher what is the optimal approach and whether any RnD is required.

A definition of the system is then established and showcased via a range of discovery resources.

Style Guide, Prototyping & User Stories

Key outputs of Discovery include a full UX prototype, with a complete UI style guide, that achieves a 95%+ life-like visual of your solution.

User stories will accompany this, to provide clarity for any debatable logic and functions.

Software Development

Once the outputs from Discovery are signed-off, our Development Team will begin iteratively building your solution out in code, in Development.

This will be led by a Technical Lead, who issues briefing cards and conducts daily catch-ups.

Internal QA & UAT

To achieve a robust solution that meets the brief, our Development Team will test their own work, followed by a full review by a QA Specialist.

After this a UAT Plan is issued, enabling our client to efficiently complete a full UAT exercise.

Deployment & Go-Live

Once the UAT site has been signed off a Deployment date and time will be scheduled – in which we will make the solution operational.

As part of this hosting config. and roll-back/contingency options will be explored and agreed.

Ongoing Support & Maintenance

After launch, our well trusted and highly regarded Support Team will be on hand to assist with any ad-hoc bug fixing, user issues and technical upgrades.

Any new system additions and/or changes can also be explored in a new project.

SUCCESS sTORY

Case Study: How our solution helped our client win the UKActive ‘Digital Transformation’ award

See how our custom solutions have transformed Leisure & Fitness businesses like yours.

The challenge.

Parkwood Leisure’s outdated digital platform and CMS were limiting content management, SEO, and scalability across its 80+ UK sites. To support growth without disrupting daily operations, a more flexible, future-proof solution was urgently needed.

The solution.

Parkwood Leisure partnered with ioSTUDIOS and selected Magnolia CMS to deliver a flexible, industry-leading health and fitness eCommerce platform that seamlessly integrates with their systems. The bespoke solution offers user-friendly content management, scalable infrastructure, and a customer-first UX—launched on time and within budget.

The result.

The new platform delivered by ioSTUDIOS transformed Parkwood Leisure’s digital operations overnight. It helpded streamle employee workflows, boost digital KPIs, and enhanecustomer experience through a faster, smarter, and fully integrated CMS. The impact was so significant it earned national recognition, winning both ‘Digital Transformation’ and ‘Outstanding Organisation’ at the ukactive Awards.

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Frequently asked questions

If you have any questions then don’t hesitate to contact us or please feel free to read our FAQs

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Why work with ioSTUDIOS?

We’re a UK-based software team with 16+ years of experience developing business-changing platforms in sectors like metalworks, manufacturing, and engineering. We turn your processes into powerful, digital tools – built for the real world of precision components, angles, cuts, and deadlines.

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16+ years experience

Over 16 years of software development experience across industries, including transport and logistics.

UK based team

An award-winning, UK-based team of inhouse specialists – no outsourcing to ensure quality and communication.

End to end delivery

Complete service from UX design to QA testing and post-launch support with a dedicated team.

Scalable solutions

Future proof systems that grow with your fleet and adapt as your needs evolve over time.

Transparent approach

Clear communication, regular updates, and a dedicated product owner throughout your project.

Proven ROI

Track record in delivering ROI focused, process-improving platforms that pay for themselves.

Based in Solihull,
Birmingham

From our Solihull base in Birmingham, we serve clients across the UK – helping businesses like yours embrace digital transformation through bespoke software that truly delivers.

Explore our Software Services

Based in Solihull, Birmingham

From our Solihull base in Birmingham, we serve clients across the UK – helping businesses like yours embrace digital transformation through bespoke software that truly delivers.

Explore our Software Services

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